Hotel Reputation Management: 7 Best Practices for Success

Hotel reputation management is the art of managing how you are perceived online. Today’s travelers need proof that they’re going to have a great experience at your hotel before they book. And that means they’re going online to find out what people are saying about it.

So, how can you make sure your hotel’s online reputation stands out for the right reasons? Read on to uncover our top tips for 5-star hotel reputation management. But first, let’s break down the topic a little more.

Hotel reputation management consists of all the practices you adopt to monitor and manage how your hotel is perceived on the web.

Your reputation management can include:

Maintaining a good reputation online is becoming vital for hotels to succeed in the digital age. Today, people’s booking decisions typically begin with an online search. Search engines, online reviews, and your owned online media (such as your website and social media) have increasingly become the spaces where potential guests learn about your property, find out how you are perceived, and decide whether to book with you.

In particular, sources of online social proof such as customer reviews or aggregated star ratings now have a huge influence on consumers’ purchasing decisions. Research has shown that online hotel reviews are a bigger influence on travelers’ booking decisions than your hotel’s star classification.

79% of TripAdvisor users are more likely to book a hotel with a higher ‘bubble rating’ when choosing between two otherwise identical properties.

In this landscape, effective reputation management brings a range of benefits, from increasing your online visibility and credibility to maximizing your revenue.

Here are 7 ways to ace your hotel reputation management:

Amassing a collection of great online reviews is the goal for every hotelier, and not just for the sake of vanity. Our survey of 7,500 global travelers found that 1 in 5 are most influenced by existing guest reviews when they choose a place to stay, so having guests post about their positive experiences is good for business, too.

However, seeing those great reviews means you’ve got to earn them first. Here are a few things you can do to give guests the top-quality stay they’ll want to post about.

Once you’ve perfected the basics, think of what else you can offer guests to really make them feel well looked after. To earn glowing reviews, your goal shouldn’t be to meet your guests’ expectations, but to exceed them.

Here are a few examples of how you can go above and beyond:

From first impression to last, you want your interactions with your guests to be exceptional. Although the above tasks may seem like a lot of effort, they’re worth the outcomes – and you can use automation to help you carry out many of them with minimal exertion.

Once you’ve delivered a great guest experience, don’t forget to ask your guests to leave you a review! You can do this at check-out and/or contact guests after their stay with your feedback request.

And don’t forget the power of reciprocal reviews either. Leaving reviews of your guests on OTA platforms that allow you to do so (like Airbnb and Vrbo) is a great way to encourage them to review you back.

Okay, you’re providing amazing experiences, encouraging guests to leave feedback, and the reviews are rolling in. The next step is to make sure you’re responding to them.

Responding to the online reviews your hotel receives does wonders for your reputation because it shows you care about the experiences your guests have. This is especially important if yours is a large hotel that’s at risk of being perceived as impersonal or ‘too big to care’ about individual customers.

Responding to negative reviews can help you spin a less-than-ideal situation into an opportunity to show your attentiveness, graciousness, and willingness to keep improving.

It’s just as important to respond to positive reviews. Doing so shows you appreciate your guests’ compliments, and it may even encourage others to follow suit.

We know responding to reviews individually can be time consuming, so here are a few tips to help you streamline the process.

Responding to every review that comes through can be time-consuming. To speed things up, consider gathering a store of review response templates you can use as a basis for your replies.

Use these templates as a launching pad for inspiration rather than a boilerplate to copy word for word. Tripadvisor has found that 77% of travelers are more likely to book with a property owner who leaves personalized responses to reviews, so be sure to inject some variety into each reply!

Staying on top of your reviews is crucial for great hotel reputation management. Gain full control over how you collect, manage, and display guest reviews with reliable guest manager software. eviivo Guest Manager offers users the ability to:

Effective reputation management is all about being able to elevate the guest experience by communicating with your guests in a timely fashion. This can seem difficult when you’re dealing with the day-to-day demands of your hotel operations.

But by automating certain tasks, you can stay on top of your hotel reputation management without a lot of time-consuming manual effort. In fact, with the right guest management software, you can use automation to:

Automating these tasks allows you to provide guests with a real sense of hospitality that is great for your reputation. In particular, automated communications allow you to provide extra-special digital interactions while freeing up your staff to provide exceptional face-to-face service too. Learn more about automating the guest journey.

Many specialized hotel reputation management software tools exist for you to choose from. Typically, they leverage automation, integration, and analytics that allow you to proactively manage your online reputation. 

Your options are varied, so here are a few of the key features to consider when choosing reputation management software that meets your needs:

Top tip: Make sure you’re able to integrate your PMS (Property Management System) with your chosen reputation management software. This allows guest, booking, and review data in your PMS to connect seamlessly to your software for faster, more efficient results. eviivo Suite integrates with all the guest support and reputation management solutions referenced above.

Social media platforms like Instagram, Facebook, and TikTok are the online spaces to showcase your accommodation and interact with a community of followers. This makes social media ideal for building and managing your hotel’s reputation.

Take advantage of social media’s power by posting regularly. Use your social feeds to show off your hotel visually, especially on platforms like Instagram. People want to see where they’re staying, and up-to-date, high-quality photography reassures them you’re proud of your hotel.

Social media also allows you to develop your hotel’s unique brand identity. Showcasing your brand’s voice and personality through your posts and social interactions encourages your customer base to start relating to and trusting you.

For this reason, your brand needs to be coherent and consistent across all social channels. Develop a tone of voice guide to help make sure your communications reflect your brand personality. For more advice on how to achieve this, read our guide to converting your Instagram followers to customers.

Posting on social media also allows you to put your hotel’s authority and unique selling points on display:

One vital way to keep control of your online reputation is to make sure your owned media is top of the results page when users search for your hotel. Your owned media includes the range of channels that you have control over, including your social media – but the channel you really want to focus on is your website.

Optimize your hotel website to make sure it outranks bad reviews and any other pages that are damaging to your reputation or goals. You don’t want the first thing prospective guests see when they search for your hotel to be negative!

There are many ways you can optimize your hotel’s website for search engines:

eviivo Website Manager allows you to set up a stunning new site fast using mobile and SEO-friendly templates that blend seamlessly with your brand  –  all minus any hosting or maintenance fees!

For more tips on getting started with your SEO, read our beginner’s guide here.

Finally, in addition to optimizing your website for search, create a Google Business Profile for your hotel. Doing so gets you a listing on Google that has priority on the first page of local search results — and it’s free to set up.

Maintaining a stellar online reputation is paramount to success in today’s digital-first world. By actively managing your hotel’s reviews, responding thoughtfully to guest feedback, using social media smartly, and keeping your website optimized, you can build an online reputation that gets guests to choose you over your competition.

Our seven best practices for hotel reputation management highlight the importance of delivering exceptional guest experiences while using technology to streamline and enhance your efforts. From automating guest communications and reviews to integrating powerful reputation management software with your PMS, these strategies are designed to help you stand out in a competitive market.

To take your reputation management to the next level and simplify the process, consider using eviivo Suite. Our comprehensive software empowers you to efficiently manage reviews, automate guest interactions, and maintain a consistent online presence, ensuring your hotel is always seen in the best light. Discover how eviivo Suite can support your reputation management goals.